Struggling to measure employee experience? Some easy ways to help you start…

Emma Bridger

11 Mar 2023
Employee Experience
Employee Engagement
Let’s start at the beginning – to measure employee experience effectively, you need to be clear about what it is you are measuring and what it is you are trying to achieve. At the broadest level, you might want to measure the overall experience your people have at your organisation. But there is no single universal definition of EX, so a critical first step is to figure out what EX means for your organisation and why you’re focusing on it. Once you’re clear on this, you can then being to consider what you are going to measure.
Definitions of EX are wide-ranging. Some can be helpful to determine what you need to measure, others less so. Let’s consider this definition from Maylett and Wride (2017):

“EX as the sum of the perceptions employees have about their interactions with their organization”

There is nothing wrong with this definition, but understanding how to use it to measure your EX is complex and not immediately evident. You’d need to understand how to measure perceptions, decide which perceptions to measure, and consider how to measure interactions, and which interactions to measure. This is achievable but not straightforward.
Let’s now consider a definition of EX used by a client of ours:

“EX is all about enabling our people to have more good days at work”

Immediately it’s clear that this way of defining EX is more straightforward, and it’s easier to see how you could go about measuring this. When looking to measure the overall experience your people have with your organisation, we recommend developing your own approach first.

Of course, you may wish to measure specific lifecycle-related employee experiences, such as on-boarding, or return to work after an extended leave of absence. Measuring a specific experience is much more straightforward, given you have already answered your first question: what are you trying to measure?

When planning your measurement approach, it is also important to make the distinction between the experience itself (e.g. was it good or bad), and the desired outcomes of the EX (e.g. reduced employee turnover at the end of on-boarding).

Remember that EX is not an outcome itself, but something which will help you to achieve the outcomes you are looking for. Getting clear on what it is you are looking to measure, and the outcomes you are hoping for, is the starting point for your approach.

Corine Boon, associate professor at the University of Amsterdam and Director at the Amsterdam people analytics centre, recommends making the distinction between EX intentions, what is actually implemented, employee perceptions and outcomes. Put simply:

  • Intended: what are we trying to do e.g. provide a brilliant on-boarding programme
  • What is actually implemented: an on-boarding programme
  • Perceived: this is essentially the experience, and how your people experience what you offer e.g. that was a fantastic on-boarding experience - You can evaluate how near or far the reality of the EX is from the intended EX
  • Outcomes: What happened and what was the result e.g. employees are more likely to stay now we have this new on-boarding programme and their engagement is higher as a result
We think it’s helpful to unpack EX in this way and think about these four different levels of impact. 

Your EX measurement approach should ideally look at the overall EX as well as specific experiences, given the dependant nature of the two. We know that experiences do not happen in isolation, and there are many factors which contribute to the overall experience your people have. Contemplating how you measure the overall EX can feel quite overwhelming, but it doesn’t have to be.

Developing your EX measurement approach – to survey or not to survey?

We’re seeing a rise in survey providers offering tools and approaches to measure and benchmark your EX index. Their approaches are based on research, resulting in a list of attributes, which the authors argue either measure EX itself or have a real and measurable impact on EX.

The problem with this approach is that, firstly, there is no single universal definition of EX, secondly, what constitutes a great experience is not universal or uniform, and thirdly, what drives a great experience within the context of your organisation will be unique to you.

There are almost certainly some universal elements of what constitutes and drives a great EX, but at the same time there will always be organisational differences too. If we take an ‘off-the-shelf’ approach to measuring EX, we are making assumptions about what a great EX is and what drives it, and subsequently the findings we get could lead us to working on the wrong things.

To measure your overall EX, you might be tempted to try and develop an EX index - our advice is please don’t! While it’s tempting to combine a number of elements into an overall score, the problem is that this is pretty meaningless, it won’t give you a measure of the overall EX. In addition, an EX index score might give you a temperature check of how your people experience your organisation, but it doesn’t give direction on what to work on to improve your EX. You may find you get a top quartile employee index score from an off-the-shelf survey, but this doesn’t really demonstrate the value add, and positive impact, achieving a score like this actually has on a business.

If you do want to run a survey to measure your EX, whatever this means for you, you need to develop your own set of measures to do this. The good news is it isn’t as complex as it sounds. This process starts with by finding out what a great experience looks like and feels like for your people. You can then use these insights to develop a survey, to understand how near or far you are from this ideal experience, as defined by your people. Of course you can add in further questions relevant to your organisational context, but this is really the best way to approach measuring your umbrella EX.

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